Workspace operations

Workspace operations are maintenance jobs that act on every project at once, rather than a single one. You reach them from Graph sync in the Admin part of the sidebar.

Use them rarely — after a system change, or when something looks out of step. They don’t use any AI, so they cost nothing to run, and every job is idempotent: running it twice does no harm. Each job that runs in the background shows a live progress log while it works, and the Activity section below the buttons lists the operations and queues running across the whole workspace right now.

Note

These jobs need write access, so the buttons only work for accounts with the right permissions. For jobs that affect only one project, use that project’s own Jobs & queues page instead.

Graph jobs

ddx PMO keeps a knowledge graph of how everything connects. Two jobs keep it in step with the underlying records.

Re-project into the graph

Replays every project, ingested email, register entry, and evidence link back into the graph. It rebuilds links rather than duplicating them, so it’s safe to repeat. Run this after the graph store is replaced or reset, or if you suspect the graph has drifted out of step. It runs to completion and then reports how many records of each kind were replayed. You have to click twice to confirm before it starts.

Reconcile graph

A lighter check than a full re-projection. It compares record counts between the two stores and, where they differ, replays anything missing from the graph and removes anything left over. This runs automatically once an hour, so you only need the button if you want to reconcile straight away. (See Backfill vs reconcile in the glossary for the distinction.)

Identity jobs

These two repair the links between people and their accounts. Run them in the order below.

Backfill user emails

Re-syncs every team member’s email addresses from your sign-in provider. Run this once after a deployment that adds the address store, or if a member’s address seems to be missing.

Backfill stakeholder links

Re-matches every stakeholder to the workspace user who is the same person, using current names and email addresses. Run it after the email backfill so the freshly-synced addresses are taken into account.

Tip

Order matters: addresses first, then matching. Run Backfill user emails, wait for it to finish, then run Backfill stakeholder links.