Flow

The Flow page reads your ClickUp tracker as a process signal — how work actually moves — rather than mirroring your task list. It looks at the history of status changes to surface rework, tasks that have gone stale, and how long work takes, then joins that to what’s being talked about and how people feel.

What you need first

Flow only has data once you’ve connected ClickUp:

1. Bind the project to a ClickUp space, folder, or list under Settings → Connections (see Connecting your tools).
2. Run the backfill for that binding. The backfill is also what registers the ClickUp webhook, so future status changes stream in automatically. (Don’t create the webhook by hand in ClickUp — the app manages it for you.)

Until then the page shows “No ClickUp tasks tracked yet — bind a container and back-fill it in Settings → Tracker.”

The flow signal

Across the top, four figures summarise the bound tasks:

Figure	What it means
Tasks tracked	How many tasks Flow is following.
Reworked	Tasks that bounced backward — moved to an earlier phase than the furthest they’d reached — shown as a count and the share of all tasks.
Aging > 14d	Open tasks that have sat in the same status for more than 14 days.
Median cycle	The typical time a task takes from when work starts to when it’s first marked done.

Below that:

• Most reworked — the tasks that bounced backward the most, with their current status and a rework count.
• Oldest in status — open tasks that haven’t moved, with how long they’ve been stuck.
• By phase — how many tasks sit in each status right now.

Note

Rework and cycle time are derived from the status-change history, so they fill in over time once the webhook is active and tasks start moving. Aging and the by-phase counts work from the backfill alone, so they appear straight away. If “Most reworked” is empty, it just means no backward moves have been observed yet.

Topic health

The Topic health panel joins three views of each topic: the talk (actions), the work (ClickUp flow), and the mood (sentiment). It leads with the topics where those disagree, worst first, and flags two patterns:

• Narrative vs reality — the topic’s mood reads positive, but the work is slipping (tasks reworked or ageing).
• Commitment gap — a topic is talked about in actions but nothing is being tracked for it in ClickUp.

Each row links to the topic so you can dig into the detail.

Tip

If this panel says there are no topic-linked cases, re-run the backfill under Settings → Connections so cases get topic-tagged, then the divergences appear.

See Commitment gap and Flow in the glossary for short definitions.